Process automation · custom software · AI

Your team runs
the business.
Software runs
the paperwork.

Your personal digital business process manager

I turn manual, spreadsheet-driven work into custom apps that run on their own — so you save hours, cut mistakes, and decide on real-time data.

Get your free automation audit → See the work

See exactly what we can automate — and what it saves. Free, no obligation.

The shift

Before: paper, spreadsheets, guesswork.
After: one system, everything visible.

A short story every owner knows — and how it ends after we work together.

Monday 07:41 — incoming
DigiBrain
Production
Stock & orders
Quality
Maintenance
Finance & team
Reports
Production · todayLIVE
1,284output
84%OEE
96.5%on time
0open questions
throughput · units / hour · all lines
Same Monday. Every question already answered.
0stockouts
12auto reorders
3POs to approve
98%stock health
items below reorder point · handled
A-1042 PO drafted from production plan
auto
B-220 approved by planner · 1 click
sent
C-771 delivery due Thursday
in transit
0.4%scrap
2open NCRs
14inspections today
100%certificates issued
deviations · this week · tracked to closure
Line 2 · dimension out of tolerance root cause found · action assigned
closed
Supplier batch 4471 · 8D report requested reply due Wednesday
open
Customer complaint #88 answer with evidence sent
done
3planned jobs today
0unplanned stops
96%machine availability
2spare parts ordered
maintenance plan · generated from run hours
Press 04 · lubrication 08:00 · done by shift A
done
CNC 12 · vibration rising inspection booked before failure
scheduled
Compressor B · filter change due Friday · part in stock
planned
receivables · paid on time
66%3 overdue · reminders sent
team · this week
412 happroved · payroll exported
87%utilisation
waiting for you · 2 decisions
Overtime request — Team D, 6 h
approve?
Quote #2231 ready — send to customer
review
revenue vs plan · last 6 months
monthly report · 1st of month · 06:00
0 hof manual work · used to be 2 days
1source of truth for every number
delivered automatically
Management summary PDF · 4 pages · sent to 6 people
sent
Bank covenant sheet Excel · exactly the bank's format
sent
BEFORE
  • Data in a dozen files that never agree
  • Reports rebuilt by hand, every single week
  • Nobody sees the whole picture — decisions by gut
    • AFTER
  • One database — one truth for every department
  • Reports and orders write themselves
  • A live dashboard: the business as it is right now
    • What we've built

    Real projects, in production.

    Tap a card to open the full case: the problem, what was built, the result.

    Real client projects — every figure from actual work. Names withheld for confidentiality; references on request.

    In action

    This is how your solution
    could look.

    Live dashboards and automations — watching themselves, so nobody has to.

    Production Control TowerLIVE
    OEE
    84.2 %
    ▲ vs last week
    Output today
    1,284 pcs
    ▲ on plan
    Downtime
    38 min
    ▼ line 3
    On-time delivery
    96.5 %
    ▲ this month
    Throughput · units / hour
    Line 1Line 2 Line 3 · slow cycleAssembly Packing
    Event stream
    Order-to-Invoice AutopilotRUNNING
    ORDER IN
    47 today
    AI EXTRACT
    99.2% accuracy
    ERP ENTRY
    46 booked
    CONFIRMED
    44 sent
    Processing log
    Cashflow & ReceivablesLIVE
    64%PAID ON TIME
    Paid on time
    Paid late
    Open · auto-reminded
    Revenue by month · invoiced vs collected
    Inventory AutopilotWATCHING
    Stock health
    96 %
    ▲ vs plan
    Auto reorders
    12
    this week
    Stockouts
    0
    30 days
    Stock level vs reorder point · item A-1042
    Reorder log
    Team & TimesheetsLIVE
    Utilisation
    87 %
    ▲ team avg
    Hours approved
    412
    this month
    Open approvals
    3
    waiting
    Utilisation by team · this week
    Approval stream

    Every screen above is a working pattern — your version gets built on your data and your workflow.

    One brain, every device

    Enter it once. See it everywhere.

    Your team enters data on the phone in the field — it syncs both ways with one live database. WhatsApp, Outlook, Excel, your ERP and anything with an API plug in too. The desktop dashboard shows it all, live.

    WhatsAppTelegramOutlookExcelGoogle SheetsSAPERPREST API+ many more DigiBrain DigiBrain · Field 1,284output 84%OEE Line 2240 pcs Downtime12 min Rejects0 Save & sync Mobile app · in the field Desktop dashboard

    One database. One source of truth. Everyone works from the same information, updated in real time.

    What DigiBrain does

    Not just code. Better operations.

    Process

    • Process analysis & mapping: where time, money and material get lost
    • Process mining on your ERP and log data: how work really flows, not how the chart says
    • Lean methods: waste is removed before anything gets automated
    • KPIs and controls that management actually uses
    Process
    Software
    DigiBrain

    Code

    • Web apps & internal tools, built from scratch
    • Automation of reports, data, documents
    • Dashboards, analytics, databases
    • Practical AI on your own data
    01

    Process automation

    Reports, data entry, reconciliations, approvals — the repetitive work runs while your team sleeps.

    02

    Custom software

    Web apps and internal tools built for your exact workflow. No off-the-shelf box to bend around.

    03

    AI solutions

    Practical AI where it pays off — document handling, extraction, classification, assistants on your data.

    04

    Dashboards & analytics

    One live screen instead of ten spreadsheets. The operation as it is right now.

    05

    ERP & Excel/VBA automation

    Data straight from your ERP into clean reports. Brittle spreadsheets become reliable tools.

    06

    Lean & optimization

    13+ years on the factory floor. I fix the process first, then automate it.

    Typical automations — what else can run by itself

    Weekly reports

    ERP export in, finished report out — same format every time.

    Invoice matching

    Bank and insurer payments matched to invoices automatically.

    Stock & reordering

    Watch stock vs plan, draft POs, one-click approve, e-mail sent.

    Quotes & documents

    Contracts, specs, packing lists generated from your data.

    Timesheets & payroll prep

    Hours collected, checked and exported for payroll.

    Quality & downtime logs

    Operators log on any device; managers see trends live.

    Live KPI dashboard

    Output, money, bottlenecks — one screen, updated by itself.

    Format conversion

    Legacy exports (.prn, .xls) turned into clean data in one click.

    Customer & lead tracking

    Leads from web, WhatsApp and mail in one list with follow-ups.

    Scheduling & planning

    Timetables, shifts, visits — constraints solved automatically.

    Guest & service requests

    QR in the room or on the table — request lands on a live board.

    AI on your documents

    Extract, classify, summarise — assistants trained on your data.

    Custom & connected

    Off-the-shelf CRM and ERP box you in. We don't.

    A bought CRM or ERP makes you fit its way of working. Customisation is limited, and it talks to a short, fixed list of other tools — often with a fee per connector. We build around your process and connect it to whatever you already use.

    Boxed CRM / ERP

    • You adapt to the software, not the other way round
    • Customisation stops where the vendor decided
    • A fixed list of integrations — the rest is "not supported"
    • Extra licence for every connector and every seat
    • Your data lives in their format, on their terms
    • Mobile access is limited, or a paid extra app

    DigiBrain

    • Built around how your team actually works
    • Changed whenever the process changes — no vendor gate
    • Connects to anything with an API — and often what hasn't
    • One system, no per-connector or per-seat surprises
    • Your data stays yours, in a format you can read
    • Manage your business on the go with a mobile app
    Integrations we build
    WhatsApp Telegram Viber SMS Outlook Microsoft 365 Gmail Google Workspace SharePoint OneDrive Google Drive DATEV Lexoffice Stripe REST APIs Webhooks SQL databases AI on your own data

    If it has an API, we connect it. If it doesn't, we usually still find a way.

    How we work

    No ready-made system.
    A solution built around you.

    STEP 1

    Intro call

    A short call — I explain what I do and we find where it hurts.

    STEP 2

    You hand me a process

    The repetitive work that eats your team's time. Show me how it runs today.

    STEP 3

    I automate it

    A custom app on your data. First working prototype in days.

    STEP 4

    We review together

    Real work, real feedback. We fix and refine until it fits.

    STEP 5

    We find the next one

    One process at a time — the business keeps getting leaner.

    Assessment and first prototype are free — zero risk to start.
    Three ways to work together

    Pick the depth you need.

    Model A

    Build & maintain

    BuildMaintain & extend

    I build the system at a fixed price, then keep it alive: updates, small changes, new reports, support when your team asks. You never touch the code.

    Fixed price + monthly fee. For businesses that want it to just work.
    Model B

    Build & hand over

    BuildYours, done

    I build it, document it, train your people and hand over the source. No ongoing fee, no lock-in. You own it completely.

    Fixed price, one-off. For businesses with their own IT or a one-time need.
    Model C

    Digital process manager

    Improve · automate · repeat

    I go deep into your operation as an outsourced process manager: map the workflows, remove waste, then automate what's left — month after month, one process at a time.

    Monthly retainer. For owners who want the whole business to get leaner, not just one tool.
    Why it pays off

    A fraction of the cost.
    All of the benefit.

    Burned on manual work per year
    $ 31,200

    …plus the mistakes nobody catches and the decisions taken a month too late.

    Get this back — free audit →
    Beyond the hoursTime saved is only half of it. Toggle what else the status quo costs you.
    True cost of the status quo · illustrative
    —

    Hard time cost plus the upside you toggled. The real number is usually higher — we quantify it in the free audit.

    Break-even — when it pays for itselfPays for itself in —

    Worth automating?Your 5-year time budget. If building it takes less than the cell, it pays for itself.

    Rows: time saved each run · columns: how often you do it. Concept after xkcd “Is It Worth The Time?”.

    Next step

    Show me one process.
    See the value in a week.

    Pick the process that eats the most of your team's time. I'll assess the automation potential and show you what it looks like automated — on your data. If it's not worth it, I'll say so.

    Replies within 24 hours
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